My Calendar System for Staying Organized

Lots of you have asked about my Apple Calendar, so here’s a full tutorial about how I use it, organize it, and keep track of my life with this calendar.

This is the digital calendar system I use and love

I mentioned a few weeks ago that I use an Apple Calendar to connect keep track of my entire life.

It’s actually true. I put anything and everything in my calendar, and set alerts to EVERYTHING so I can keep track of appointments, responsibilities, deadlines, schedules, etc.

Lots of you asked for a tutorial with Apple Calendar. I have never liked Google Calendar – the formatting drives me insane, but Apple Calendar works for me.

So if you also have an Apple computer, you can use this calendar.

The best part is that it connects to your iPhone and your Apple Watch automatically when you’re signed into your iCloud on all three devices.

I would literally forget everything without this calendar.

Do I use a paper calendar?

I have a large wall calendar for the family that I keep semi-updated, but it’s mostly used to map out trips and visitors for our family, and so the boys can see what’s coming up.

I also have a paper planner, but I use that for lists. NOT to keep track of my schedule. Because I don’t want to carry it around with me.

Here’s a little visual tutorial to hopefully answer all your questions about Apple Calendar.

First of all, I love that you can add different colored calendars so everything is color coated and easy to differentiate.

I have 9 calendars, all in different colors, and it makes my life so much easier. See below.

The images above are how I see the calendar on my desktop. I like to view it in full month view because it allows me to see it at a glance.

The text can be adjusted within the calendar by clicking “command -” or “command +” — I put mine on the smallest size so I can see as much as possible within the small square frame for each day.

If that view doesn’t work for you, you can change it to weekly or daily view, like this. See below.

How Apple Calendar looks on your phone

If you have an iPhone, the calendar app is already loaded onto your phone when you get it. When you log into iCloud, you’ll see everything from your computer calendar in your phone calendar.

Here’s how it looks.

Getting alerts on your Apple watch

If you want to get alerts from your calendar on your Apple Watch (I do – it’s reminding me of things all day!), make sure you log into your iCloud account on your watch.

Then, when you’re creating an event in your calendar, be sure to set an alert. If it doesn’t have an alert set up, it won’t remind you.

And lastly, don’t forget to turn on your notifications on your watch so it buzzes and comes up on the screen when you have a new calendar event.

I hope this was helpful! If you have other questions, let me know!

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